University of Wisconsin–Madison

Biomedical Engineering

Photo of Engineering Mall

The information on this page contains specific policies and contacts for the Department of Biomedical Engineering. You can find more information that applies to any faculty or staff member in the college of Engineering by visiting College Resources.

You can visit the Department of Biomedical Engineering website here.

If you have any questions on the information below, please stop by the BME Department Office or contact us using the information to the left.

You can find information specific to the Department of Biomedical Engineering here, including details about signature authority, tax-exempt status, safety, financial management, human resources and payroll, instruction, grant submission, property and equipment control, and more.

BME Administration


Academic Department Administrator


Kelly Moran
kelly.lyle@wisc.edu / (608) 890-1876
Engineering Centers 2126

For questions regarding: Department budget management, financial management and data (non-sponsored), business processes, staff support and development, HR/appointments

University Services Program Associate


Chris Pozza
chris.pozza@wisc.edu / (608) 263-4660
Engineering Centers 2120

For questions regarding: Chair administrative support, grad student program support, facilities, front office services, visitor travel coordination, reimbursement for hosted meals, assistance with event plans

Payroll and Benefits Specialist – Advanced


Laurie Hammer
Laurie.Hammer@wisc.edu / (608) 890-3608
Engineering Centers 2122

For questions regarding: Payroll processing and funding entry, benefit resource, visa resource, HR/appointments

Accountant


Susan Sauer
susan.sauer@wisc.edu / (608) 262-3036
Engineering Centers 2124

For questions regarding: Purchasing, reimbursements, payment processing, financial management, MDS account management, risk management/driver authorizations, phone lines and printer contracts.

Research Administrator


Larisa Roberts
llroberts@wisc.edu / (608) 262-6616
Engineering Centers 2118

For questions regarding: research proposals, contracts, and agreements

Communications Specialist


Elise Schimke

eschimke@wisc.edu / (608) 262-9523
Engineering Centers 2130

For questions regarding: marketing, event coordination, social media and web content, faculty and scholarship award coordination, donor relations, student survey data

 

 

Hiring Students


Faculty interested in a student hourly position should fill out a BME Student Hourly Appointment Authorization form and contact Laurie Hammer with any questions at laurie.hammer@wisc.edu.

Leave Reporting


Leave Reporting

Leave reports should be completed monthly and put in Payroll Specialist Laurie Hammer’s mailbox.

Pay Schedule


Benefits


Employees have access to a number of resources from both the university and the state; to begin accessing these benefits, you must enroll in a Benefits 101 Seminar and enroll or waive offered coverage within your first 30 days of employment.

A full summary of benefits can be found at the link here. 

Required Forms (must complete even if waiving coverage)
  • State Group Health Insurance Enrollment
  • State Group Life Insurance Enrollment
  • State Group Life Beneficiary Information
  • Income Continuation Insurance Enrollment
Optional Forms
  • EPIC + Benefits
  • Dental Wisconsin
  • VSP Vision
  • Flexible Spending Account- FSA
  • Individual & Family Group Life Insurance
  • University Insurance Association Life Insurance (UIA)- mandatory- $22/annually
  • Accidental Death and Dismemberment Insurance (AD&D)
  • Tax Sheltered Annuity 403(b) (TSA)
  • Wisconsin Deferred Compensation (WDC) (Beneficiary Form)
Additional Benefits

Questions? Contact:


Academic Department Administrator


Kelly Moran
kelly.lyle@wisc.edu / (608) 890-1876
Engineering Centers 2126

For questions regarding: Staff support and development, HR/appointments

 

Payroll and Benefits Specialist – Advanced


Laurie Hammer
Laurie.Hammer@wisc.edu / (608) 890-3608
Engineering Centers 2122

For questions regarding: Payroll processing and funding entry, benefit resource, visa resource, HR/appointments

 

 

 

Purchasing Guidelines


  • All purchases must be shipped to a UW address.
  • All purchases should be made in compliance with university guidelines. If you have questions, please contact the BME Accountant before you purchase.
  • The UW is tax exempt. All purchases should not included tax.

PURCHASES UNDER $5,000


Purchases under $5,000 can be made by faculty and staff within the department; items to be purchased can often be found through the following:

Shop@UW
  • The university’s e-commerce site that allows faculty and employees to easily compare prices, purchase tax-free, and return items available from contracted vendors, including Grainger, Staples and VWR and many more. Purchases on the site require an account. Contact the BME Accountant for details.
  • Each Vendor has a contact person for discounted quotes and to find items not available from the vendor through Shop@UW.
DoIT
  • The university’s technology vendor. There are several shops on campus and online webstore. Purchases on the site require an account. Contact the ME Financial Specialist for details.
  • Engineering software may be available to download through Computer-Aided Engineering (CAE).
SWAP
  • The university’s surplus property reseller. This is a good place to find used but good office furniture, computer equipment and items for your lab. Purchases on the site require an account. Contact the BME Accountant for details.

If items are not available from any of the above resources, purchases under $5,000 can be made with the BME department credit card. Contact the BME Accountant for details.

Hosting meals for others requires an itemized receipt and business purpose. There are additional forms required for paying for or reimbursing hosted meal expenses. See the UW policy and/or contact the BME accountant before you host a meal.

PURCHASES OVER $5,000


Purchases over $5,000 are made and authorized only by UW purchasing agents and require a purchase requisition. Contact the BME accountant to get started.

WISDM


WISDM is the Wisconsin Data Mart for the UW System’s Shared Financial System (SFS). The WISDM web application provides authorized users with a means of retrieving, downloading, and summarizing a large number of data views and online reports from the financial system, including General Ledger, Accounts Payable, Purchasing, Payroll, and Salary Requisitions. Faculty can login here using their Net ID.

Questions? Contact:


Accountant


Susan Sauer
susan.sauer@wisc.edu / (608) 262-3036
Engineering Centers 2124

For questions regarding: Purchasing, reimbursements, payment processing,

TRAVEL


The university has important regulations that must be followed in order to purchase or be reimbursed for travel. It is the traveler’s responsibility to understand and comply with UW travel and reimbursement policies and procedures. If you have specific questions about policies or procedures regarding travel and reimbursement for hosted meals, contact the BME University Services Program Associate.

Driving
  • Travelers must be an authorized driver to claim mileage, rent a car, or drive a university fleet car. Contact the BME University Services Program Associate to get authorized. See the Risk Management website for information.
Air Travel and Lodging Reservations
  • All UW employee and visitor airfare must be booked though Fox/Concur; third party sites like Expedia, Travelocity, and Airbnb are not allowed.
Travel Expenses and Reimbursement
  • Per Diems
    • UW-Madison follows federal meal and lodging per diems. A lodging and meal allowance calculator is available for travelers to determine per diems by location. This may be used before travel to plan or after travel for reimbursement.
  • Reimbursement
    •  There is a 90 Day submission deadline for all reimbursement reports. The 90 Day mark starts from the last date of travel on the expense report.  Any reports received after the 90 days, will be denied.
    • Reimbursement forms are submitted by employees through the UW E reimbursement system.
    •  After reimbursements are completed online, all required receipts are turned in to room ___. Travelers should complete the BME E-Reimbursement Form and turn it in with receipts. If traveler is a student, the PI for the funding to be charged needs to sign the E-Reimbursement form.
    • Hosting meals for others requires an itemized receipt, attendee list and business purpose. There are additional forms required for paying for or reimbursing hosted meal expenses.  See the UW policy and/or contact the BME Accountant before you host a meal to learn about reimbursement requests.

Questions? Contact:


University Services Program Associate


Chris Pozza
chris.pozza@wisc.edu / (608) 263-4660
Engineering Centers 2120

For questions regarding: Visitor travel coordination, reimbursement for hosted meals

 

 

BME Website


The department website is managed by the BME Communications Specialist. If you have any questions or ideas, please contact the Communications Specialist.

To edit your faculty profile, please head to the link here. You’ll need to login using your NetID and password. You can create a new profile or edit your existing profile if one’s been created for you.

Social Media


BME is active on Facebook and Twitter; follow on Facebook for the campus developments and milestones and on Twitter for more conversations in the greater BME community.

If you have a story relating to the department that should be shared, feel free to do so through your own social accounts and tag BME in your posts; or, contact the BME Communications Specialist to create content to be featured on BME’s platforms.

Public Relations


The College of Engineering has an external relations team who will work with you on full-length articles regarding your research, grants you may receive, and anything else pertaining to your time here. If you have exciting news to share, please send details to the BME Communications Specialist and to the College of Engineering’s director of communications, Renee Meiller.

Questions? Contact:


Communications Specialist


Elise Schimke

eschimke@wisc.edu / (608) 262-9523
Engineering Centers 2130

For questions regarding: marketing, event coordination, social media and web content, faculty and scholarship award coordination, donor relations, student survey data

Facilities


Building Hours

The Engineering Centers Building is open Monday through Friday from 7am to midnight, Saturday from 7am to 6pm (except for during football games), and Sunday from 10am to 9pm.

Keys
  • To gain access to the Engineering Centers Building through your Wiscard, please complete a Keycard Access Request form and contact Chris Pozza with any questions at chris.pozza@wisc.edu.
  • To gain access to department labs, please complete a New Request through the BME Shared Lab Resources page and contact Chris Pozza with any questions at chris.pozza@wisc.edu..
  • Key Rules
    • Do not share your key with others
    • Do not duplicate keys
    • Return keys “in person” (do not return keys via other faculty, staff, or students)
    • Lost high security keys will lead to the owner incurring a fee of $75 (any key deposits are forfeited if a key is lost and will not count towards the payment of a fee)
Desk Assignment & Office Etiquette (for graduate students in shared spaces)

Students who are receiving financial support from the BME department will receive first priority for a desk assignment. BME students who have sources of funding from outside the department receive the next priority for desk assignment. Students not receiving financial support may inquire about possible desk availability. Incoming graduate students should see the Assistant to the Chair for details.

Please be mindful of your office-mates and keep your office area clean and professional. (Do not bring in beds, pets, etc.) No new furniture is allowed in the offices and existing furniture may not be moved. If you are a teaching assistant and share an office with other graduate students, let them know your office hours. Some TAs find it helpful to leave a destination indicator at their desk, so if someone is looking for them they know where they can find them. Out of respect for your officemates, holding office hours in your graduate 21 student office is often not ideal. The Innovation Room 2139 ECB can be used for office hours held in the evening, 3pm or later. This room must be reserved – see the Assistant to the Chair for reservations. Upon completion of your degree or when your desk is no longer needed see the Assistant to the Chair for the desk check out procedures. At this time you are required to return your physical key to room 1032 and clean your desk area.

Maintenance and Repairs
  • Maintenance and service call requests can be made with the College’s Work Order Request form; found here. Questions should be sent to the BME Academic Department Manager.

Space Reservations

For a complete overview of the College’s space reservation policy, head here.

  • Classroom Reservations
    • For College instruction activities:
      • Contact the BME Student Services Coordinator, Keeley Meier, at keeley.meier@wisc.edu. If recurring reservations are needed, it is recommended that instructors plan a semester in advance to ensure requests can be accommodated.
    • For non-College instruction activities:
    • For student organizations:
      • Students are expected to use the Engineering Student Development spaces in 1410 Engineering Drive; if space in 1410 is not available, requests can be made through Campus Event Services.
  • Lecture Halls
    • Availability in the following spaces can be determined by using the College’s EMS, choosing “Browse All Rooms,” and navigating to the hall that you are interested in.
    • Reservations for the following spaces can be made by clicking on the room’s title on the left side of the screen and contacting the individual listed in the “Notes” at the bottom of the pop-up window.
      • 1003 Engineering Centers,
      • 1610 Engineering Hall
      • 1800 Engineering Hall
      • 1106 Mechanical Engineering
  • Conference Rooms
    • Space in ECB (Engineering Centers Building) can be reserved through the College’s EMS; choose ” Browse Facilities” to find openings within ECB.
    • Allow 48 hours for the Scheduling Coordinator of your chosen room to approve your request.
  • CAE Labs
    • Reservation requests are made by using the College’s EMS.
    • Reservations must be made at least 5 days prior to use of the space.

IT Resources


CAE (Computer Aided Engineering)
  • CAE offers resources for downloading engineering software, website hosting, remote desktop services. See the Getting Started website for details.
EMS (Engineering Media Services)
  • AV in classrooms and conference rooms is managed through EMS. This includes videotaping, videoconferencing and equipment rentals.
Phone Lines
  • Phone lines are paid for and managed through DoIT.
  • To operate an office phone:
    • Dial 9 + the seven-digit phone number for calls within your area code (including calls within the same building or on campus)
    • Dial 9 + 1 + area code + seven-digit phone number for calls outside your area code
Printing and Copiers
  • BME has a copier and printer located in room 2135.
  • Photocopying on the department copy machine is NOT permitted for personal purposes–additional copiers are available at Wendt Commons.
  • If you are:
    • A graduate student
      • See your major professor for an access code number if photocopying is required for your research project.
    • A Teaching Assistant
      • You will be given an access code number for the copier by the Department Administrator, Kelly Moran.

Equipment Loans and Supplies


Equipment Loans
Office Supplies
  • The department keeps a supply closet (2127 ECB) of often used supplies for faculty, staff, and students with access to funding through a research and/or teaching assistantship. Graduate students are responsible for obtaining their own office supplies.
  • If there are any supplies that you don’t see but would like; find the items that you are looking for through Staples, copy the link(s), and send them in an email to the BME Payroll and Benefits Specialist.
Business Cards
  • To order UW-Madison business cards, contact the University Services Program Associate with the following information: name, title, address, phone, email, and any additional information you may want to be included such as website, etc.

Questions? Contact:


Academic Department Administrator


Kelly Moran
kelly.lyle@wisc.edu / (608) 890-1876
Engineering Centers 2126

For questions regarding: Conference room reservations, maintenance and repairs, IT resources

 

University Services Program Associate


Chris Pozza
chris.pozza@wisc.edu / (608) 263-4660
Engineering Centers 2120

For questions regarding: Wiscard access, business cards

 

Payroll and Benefits Specialist – Advanced


Laurie Hammer
Laurie.Hammer@wisc.edu / (608) 890-3608
Engineering Centers 2122

For questions regarding: Office supply orders

 

Admissions


Questions regarding admissions questions should be directed to two places:

Undergraduate Admissions
Graduate Admissions
  • Applications for graduate admissions are managed by the UW-Madison Graduate School.
  • Admissions recommendations  for graduate study are made by faculty within the department.  For more information on this process, contact the Associate Chairperson for Graduate Programs in the BME Department, Professor Chris Brace, by email at clbrace@wisc.edu.

Advising


Scholarships


College Scholarship Information
Scholarships@UW-Madison

Learning Tools


LEARN@UW

Learn@UW holds many of the tools you will need as an instructor including:

Student Organizations


Biomedical Engineering Society

Biomedical Engineering Graduate Student Association

Engineering Expo

Engineering World Health

Engineers Without Borders

Society of Women Engineers

Course Evaluations


Course Evaluations are done online using a web-based tool called AEFIS. Survey announcements are sent to faculty and staff via email for mid-term (for select courses) and final course and instructor evaluations. All courses use a common survey for end-of-semester evaluations. If you have questions, contact the Department Administrator. For instructions on how to access AFEIS, see Learn@UW KB.

 

RESEARCH


All proposals, contracts and agreements need to be routed through appropriate university channels to ensure compliance with Federal, State and UW regulations.

Proposals, Contracts, and Agreements
  • WISPER (WISconsin Proposal Electronic Routing System) is the internal system to route proposals, contracts and agreements within UW-Madison; log in with your NetID and password.
  • All proposals should be finalized and submitted to the Dean’s office 7 days prior to the sponsor deadline. This allows time to review the full proposal for errors and make any corrections or adjustments that might be needed.
Signature Authority
  • UW Research and Sponsored Programs (RSP) has final signature authority on all extramural support. Contact the COE Research Administrator or BME Research Administrator for details.
Additional Requirements
  • Prior to project submission, your OAR (Outside Activities Report) and your COI (Conflict of Interest) training should be completed.
Additional Research Guidelines

Grants, Gifts-in-Kind, and Department Resources


Questions? Contact:


Academic Department Administrator


Kelly Moran
kelly.lyle@wisc.edu / (608) 890-1876
Engineering Centers 2126

For questions regarding: Research administration